Finance & Grants Manager at FHI360 NGO

Job Summary:

The Finance and Grants Manager oversees financial operations for the Strengthening Infectious Disease Detection Systems (STRIDES) project in Malawi, providing strategic leadership in finance and subcontract management while ensuring alignment with organizational goals. This role is responsible for the full budgeting and forecasting cycle, financial reporting, and the accuracy and integrity of financial data. The Manager develops and reviews advanced financial models, leads variance analysis, and supports data-driven decision-making. They also oversee sub-recipient financial management, ensuring compliance with donor and organizational requirements and resolving any financial issues that arise.

The Finance and Grants Manager leads resource planning and allocation to support project priorities and ensures financial systems and tools are effective and fit for purpose. The role includes identifying and mitigating financial risks, strengthening internal controls, and supporting audit processes by developing reporting systems and communicating audit outcomes to management and regulatory bodies. Additionally, the Manager supervises and develops finance staff, reviews their work, and provides recommendations on financial planning, control, and risk management to senior leadership. The position ensures compliance with Generally Accepted Accounting Principles (GAAP), and familiarity with Cost Accounting Standards (CAS) and Federal Acquisition Regulations (FAR) is required.

The role requires strong experience in managing finance, subcontracts, business support, and compliance functions within organizations funded by government contracts and grants, foundations, and commercial sources, as well as demonstrated ability to build and lead high-performing teams.

Accountabilities:

• Lead data collection processes, ensuring accuracy and translating complex analyses into actionable insights for decision-making.
• Review and approve monthly financial analyses (budget vs. actuals and forecasts) and present key findings and recommendations to leadership.
• Finalize and submit financial reports and supporting documentation in line with funder requirements.
• Oversee budgeting and forecasting processes, ensuring alignment with organizational and project strategic objectives.
• Monitor and approve project expenditures in accordance with approved budgets, forecasts, and workplans, serving as the designated financial approver.
• Review and endorse financial models, providing strategic guidance and input.
• Ensure financial records are accurate, current, and complete; collaborate with project management to determine resource requirements.
• Partner with the Project Manager to monitor subcontractor financial performance in line with workplans and subaward monitoring plans.
• Collaborate on budget development and reforecasting to ensure alignment with evolving project activities.
• Provide financial insights, ensure compliance, and advise senior management and stakeholders on project financial performance.
• Contribute to annual work planning, budgeting, audit processes, and financial assessments.

• Identify potential operational and financial vulnerabilities and establish internal controls to protect organizational / project assets.
• Track, monitor, and audits of project assets and supplies to optimize stock levels, prevent waste, and ensure operational continuity.

• Lead, coach, and supervise finance and operations staff to ensure high performance, efficiency, and compliance.
• Oversee subcontract financial integrity, ensuring compliance with donor and organizational policies and addressing any identified issues.
• Perform other duties as assigned.

Applied Knowledge & Skills

• Strong knowledge of accounting principles, financial controls, and financial systems.
• Excellent written, verbal, organizational, and presentation skills.
• Demonstrated project and people management capabilities.
• Strong influencing, negotiation, and stakeholder engagement skills.
• Solid understanding of applicable laws, regulations, and compliance frameworks.
• Familiarity with SOX, GAAP, CAS, FAR, and automated financial reporting systems.
• Strategic thinking ability with strong collaboration and communication skills across functions.
• Deep understanding of organizational structures, policies, and operational impact.
• Strong leadership, supervisory, and multitasking abilities with the ability to meet deadlines.

Problem Solving & Impact

• Addresses moderately complex issues requiring in-depth analysis of data and multiple variables.
• Exercises sound judgment within established policies to determine appropriate solutions.
• Decisions have a significant impact on project outcomes and broader organizational performance.

Supervision Given/Received

• Mid-level management role with responsibility for supervising staff.
• Operates with broad autonomy under general direction.
• Reports to the Finance and Administration Director.

Education

• Bachelor’s degree (or equivalent) in Finance, Accounting, Business Administration, or a related field.
• Professional accounting certification (CPA or ACCA) required.
• Additional relevant training is an advantage.

Experience

• 5–8 years of relevant experience, including at least 3 years in a management role.
• Experience with complex awards/contracts and subaward management preferred.
• Prior experience with NGOs, international organizations, and USG-funded programs is an advantage.
• Fluency in English required; additional local language skills preferred.

Typical Physical Demands

• Standard office environment with extended periods of computer use.
• Ability to sit or stand for extended periods.
• Ability to lift or move light items (up to 5 lbs).

Technology to be Used:

• Proficiency in Microsoft Office 365, SharePoint, virtual meeting platforms (Teams, Zoom, Skype), and standard office equipment.

Travel Requirements

• Ability to travel up to 10%.

The expected hiring salary range for this role is indexed to USD 28,000 - 40,000 annually for gross salary (basic and allowances) .When determining an offer amount, FHI 360 factors in multiple considerations, including but not limited to: relevant years of experience and education possessed by the applicant, internal equity, market pay, and budget.

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

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