Finance Officer Ukraine Mykolaiv at Norwegian Refugee Council

Overview

All NRC employees are expected to work in accordance with the organisation’s values. To be dedicated, innovative, inclusive and accountable are attitudes and beliefs that shall guide our actions and relationships. NRC has a commitment to safety and wellbeing and together we build a positive working culture to feel valued, empowered, supported, safe and have a sense of belonging. NRC does not tolerate employees exploiting or abusing people and has zero tolerance to inaction.

Role

The Norwegian Refugee Council (NRC) is an independent humanitarian organisation dedicated to protecting the rights of displaced and affected people during crises. NRC delivers high-quality programmes to support people forced to flee, helping them rebuild their lives and establish a new future. NRC provides immediate humanitarian assistance, prevents further displacement, and contributes to durable solutions. It operates across both new and protracted crises across 40 countries.

Responsibilities

The Finance Officer is responsible for organizing and delivering the day-to-day operational finance processes by ensuring adherence to NRC’s policies and donor requirements.

Generic Responsibilities

1. Ensure adherence to Financial Handbook, other NRC policies and donor requirements.
2. Implement financial systems and procedures according to Financial Handbook and other NRC policies at office level.
3. Advise and support staff on procurement financial policies, and documents required.
4. Prepare and develop periodic related reports on activities and as requested by the line manager.
5. Promote and share ideas for improvement of the Finance function.
6. Ensure proper filing and archiving of all financial documents according to NRC standards.
7. Ensure that NRC’s related activities are implemented within NRC’s Protection mainstreaming guidelines and report any breaches/concerns to the line manager and/or focal point for proper action.

Specific responsibilities

• Ensure timely payment of contractors, suppliers and other expenditures and verify that vouchers and supporting documents meet NRC standards before payment.
• Assist and review of partners submission of paperwork and spot checking of transactions.
• Perform daily bookkeeping and utilize the NRC Agresso accounting system.
• Check and verify all the supporting documents (purchase requests, purchase orders, quotations, authorization of payment, etc.) and ensure they comply with NRC’s procedures.
• Record budget allocations and accounting codes of the expenses.
• Record VAT for all invoices on monthly basis and ensure proper filing.
• Ensure sufficient cash in the bank and in the cash boxes and that cash payments are done properly.
• Ensure that cash and bankbooks records are updated on daily basis, ensuring that all coding is in line with donor and country coding structure.
• Prepare payments for all centralized commitments including; NSSF, income tax, consultants and vendors; in accordance with NRC’s financial procedures and contract policies, according to law of the country, where the transaction has taken place.
• Coordinate with Finance teams in different areas regarding cost allocations of basic running costs, before recording.
• Support and lead (when asked) with budget allocation and forecasts.
• Perform the role of Acting Finance Coordinator in the absence of Finance Coordinator.
• Perform other Finance related tasks as requested.

Requirements

Generic professional competencies

• Bachelor’s degree in finance or a related major.
• Minimum 2 years of experience in a finance position either in the Commercial Sector Finance/Accounting or INGO.
• Knowledge of Audit requirements.
• Solid knowledge of computer software and modern accounting systems.
• Proficient in Microsoft Excel.

Context related skills, knowledge and experience

• Previous experience from working in complex and volatile contexts.
• Fluent in English and Ukrainian written and spoken.
• Experience from working with local and international donors.
• Deep knowledge of taxation base (according to Ukrainian Labour law and general rules of taxation).
• Experience from working with local financial institutions and tax authorities.

Behavioural competencies

• Handling insecure environment
• Planning and delivering results
• Working with people
• Analysing
• Communication with impact and respect
• Coping with change