Associate Accountants (4 Positions) at United States International University

Job Purpose

Reporting to Senior Accountant the holder of the position will deal with the following vital areas such as stock taking, asset verification and payment processing among others.

Financial Transactions & Ledger Management

Process and post accurate general ledger entries, including journals and cash transactions, in the University ERP.

Prepare and submit journal entries for review and approval in line with established authorization protocols.

Draft payment vouchers and ensure completeness and accuracy prior to approval.

Perform timely and accurate revenue recognition and posting to the relevant ledger accounts.

Student Accounts Management

Maintain accurate and up-to-date student accounts, including billing, adjustments, and reconciliations.

Facilitate financial clearance of students, including lifting financial holds where applicable.

Process student refunds in a timely and compliant manner.

Provide accurate account balances and issue official receipts to students.

Receivables & Debt Management

Monitor and follow up on outstanding student debts through structured communication channels (calls, emails, SMS).

Prepare detailed ageing reports on long-outstanding debts and recommend recovery actions.

Analyze student account data, including compliance-related reporting (e.g., unclaimed financial assets).

Develop and maintain tracking tools to enhance debt collection efficiency and reporting.

Cash Management & Banking Operations

Receive, verify, and record revenue collections at cashier points.

Prepare daily collection reports and post cash journals accurately.

Ensure safe custody of cash and cheques and perform daily banking of collections.

Prepare and submit daily banking reports for review by the Treasury function.

Reconciliations & Controls

Prepare periodic reconciliations (e.g., general ledger, cash, and other control accounts) for review.

Conduct stock takes (adhoc, monthly, and annual) and fixed asset verifications.

Maintain proper documentation and audit trails for all financial transactions.

Records Management & Compliance

Ensure proper filing, safekeeping, and retrieval of financial documents within the department.

Maintain records related to financial operations, including backup and audit documentation.

Support adherence to internal controls, policies, and regulatory requirements.

Customer Service & Stakeholder Support

Work collaboratively with student accounts and other departments to ensure efficient service delivery.

Provide timely and accurate financial information to students and internal stakeholders.

Educational/Professional Qualifications and Experience

Bachelor's degree in Accounting/Finance and CPA II/ ACCA II OR CPA-Finalist / ACCA Finalist.

Proficiency in computer applications.

I Year experience in busy Accounts/Finance department.

Shown merit and ability as reflected in work performance and results.

Personal Attributes & Competencies

Excellent communication skills.

Excellent analytical skills with attention to details

Cross-cultural interpersonal skills.

Confidentiality and integrity.

Team player with excellent interpersonal skills;

Customer service and etiquette

Proactive and with proven ability to take instructions and execute.

Self motivated.

Flexibility to adjust to dynamic work environment.

Interested applicants must provide a cover letter and a current CV, certified copies of educational certificates and transcripts, names and addresses of three referees, current salary and benefits, telephone and e-mail contacts to the address below by Friday 17th April 2026.

Director, Human Resources

United States International University- Africa

P.O Box 14634-00800, Nairobi, Kenya

Email: jobs-finance@usiu.ac.ke