Accounts Clerk at Gap Recruitment Services Limited

We are seeking a highly analytical, detail-oriented, and proactive Accounts Clerk to support the financial and inventory control operations of a fast-growing retail pharmacy.

This role is operationally critical. The successful candidate will ensure:

• Accurate tracking of pharmaceutical inventory

• Proper recording and reconciliation of supplier invoices and payments

• Daily reconciliation of sales across multiple payment channels (MPESA, Card, Cash, Insurance, etc.)

• Strong financial discipline and accountability within the pharmacy

The ideal candidate is smart, fast, organized, tech-savvy, and takes initiative without constant supervision.

Key Responsibilities

1. Inventory Accounting & Control

• Record and verify all stock received against supplier invoices

• Capture inventory data accurately into the system ( POS / inventory software)

• Monitor daily stock movement and flag discrepancies immediately

• Support daily restocking calculations and cost allocations

• Conduct periodic physical stock counts and reconcile variances

2. Supplier Payments & Reconciliation

• Maintain accurate supplier ledgers

• Record supplier invoices and match them to delivery notes

• Reconcile supplier statements against internal records

• Track outstanding balances and due dates

• Verify MPESA/bank payments against posted invoices

• Ensure all supplier payments are properly documented and filed

3. Daily Sales Reconciliation

• Reconcile daily sales from:

• Cash

• MPESA

• Card payments

• Insurance claims

• Other digital payment platforms

• Verify shift-based sales summaries

• Match POS reports against actual collections

• Investigate and report discrepancies immediately

• Prepare daily sales summary reports

4. Financial Reporting & Documentation

• Maintain organized financial records (physical and digital)

• Support preparation of weekly and monthly reports

• Assist in cash flow tracking

• Maintain audit-ready documentation

• Ensure compliance with tax and regulatory requirements where applicable

5. Internal Controls & Process Improvement

• Identify financial leakages or inefficiencies

• Propose improvements in inventory and payment processes

• Ensure adherence to internal controls

• Support automation initiatives where possible

Required Qualifications

• Diploma or Degree in Accounting, Finance, or related field

• Minimum 1 years experience in retail, pharmacy, supermarket, or FMCG accounting

• Strong exposure to:

• Inventory accounting

• Supplier reconciliation

• Cash handling controls

• Experience using accounting software

• Strong Excel skills

• Familiarity with MPESA business statements reconciliation

Core Competencies

• High attention to detail

• Speed with accuracy

• Strong analytical thinking

• Integrity and financial discipline

• Initiative and problem-solving mindset

• Ability to work in a fast-paced retail environment

• Strong documentation culture

Performance Indicators (KPIs)

• 100% daily sales reconciliation accuracy

• Zero unexplained stock variances

• Timely supplier reconciliations

• Clean audit trail

• No untracked payments

Application Deadline;

Please send in your CV & cover letter before 3rd March 2026