Senior Assistant Office Administrator Job Grade Cue7 at Commission for University Education

• Duties and responsibilities will entail: -

Recording dictation in shorthand and transcribing it in typewritten form;

Drafting and typing routine letters and memos;

Ensuring the security of office equipment, documents and records;

Attending to visitors or clients;

Maintaining an up to date filing system in the office;

Handling telephone calls, diary and appointments;

Arranging for meetings and preparing the necessary materials for the discussion;

Reporting on any need for office repairs and requesting office stationery;

Supervising office cleanliness;

Managing office protocol and etiquette;

Organizing travel arrangements; and

Maintaining a register of outgoing and incoming files and mail.

Person Specifications

For appointment to this grade, an Officer must have:

Diploma in Secretarial Studies from Kenya National Examinations Council (KNEC) or its equivalent from a recognized institution or Business Education Single and Group Certificates (BES & GC) from the Kenya National Examinations Council in the following subjects with a minimum of four (4) years relevant work experience:

Typewriting III (Minimum 50 w.p.m.)/Computerized document processing III;

Shorthand II (80w.p.m);

Business English II/Communications I;

Office Practice II

Secretarial Duties II

Commerce II

Office Management III/Office Administration and Management III;

Proficiency in computer application from a recognized institution;

Demonstrated good results in work performance; and

Fulfil the requirements of Chapter Six of the Constitution.

Application Procedure

• Interested and qualified candidates who meet the above requirements are requested to make their applications ONLINE through the Careers portal available on CUE website.

• Shortlisted candidates will be expected to bring the original certificates for verification during the interview.

• All applications to reach the Commission on or before 2nd June, 2026 at 5.00 p.m East Africa time.

The Successful candidates will be required to provide the following documents before the award of offer in compliance with Chapter 6 of the Constitution of Kenya, 2010:

• Valid Certificate of Good Conduct from the Directorate of Criminal Investigations (DCI).

• Clearance from the Ethics and Anti-Corruption Commission (EACC).

• Tax Compliance Certificate from Kenya Revenue Authority (KRA).

• Clearance Certificate from the Higher Education Loans Board (HELB).

• Clearance Certificate from an approved Credit Reference Bureau (CRB)