Senior Records Management Assistant- Job Grade Cue 7 at Commission for University Education

• Duties and responsibilities will entail: -

Scanning of documents and operating the Electronic Data Management System (EDMS);

Ensuring proper handling of records, materials facilities and equipment;

Ensuring effective management of files and mail;

Opening and closing files as directed;

Checking correspondence and bring-ups and ensuring appropriate action is taken;

Operating franking machines;

Ensuring integrity and confidentiality in the provision of records services;

Identifying files for disposal;

Requisitioning required items;

Ensuring security of information, documents, files, records and office equipment in the registry;

Sorting, classifying and indexing documents for filing;

Ensuring storage, updating and maintenance of personnel records and file index; and

Ensuring that file movement records are updated and maintained.

Person Specifications

For appointment to this grade, an officer must have:

A minimum of four (4) years relevant work experience;

Diploma in Records Management, Information Management, Information Science, Library

Science or its equivalent from a recognized Institution;

Proficiency in computer applications; and

Fulfil the requirements of Chapter Six of the Constitution.

Application Procedure

• Interested and qualified candidates who meet the above requirements are requested to make their applications ONLINE through the Careers portal available on CUE website.

• Shortlisted candidates will be expected to bring the original certificates for verification during the interview.

• All applications to reach the Commission on or before 2nd June, 2026 at 5.00 p.m East Africa time.

The Successful candidates will be required to provide the following documents before the award of offer in compliance with Chapter 6 of the Constitution of Kenya, 2010:

• Valid Certificate of Good Conduct from the Directorate of Criminal Investigations (DCI).

• Clearance from the Ethics and Anti-Corruption Commission (EACC).

• Tax Compliance Certificate from Kenya Revenue Authority (KRA).

• Clearance Certificate from the Higher Education Loans Board (HELB).

• Clearance Certificate from an approved Credit Reference Bureau (CRB)