School Business Manager at Globalhunt Associates

About the Role

• We are seeking a highly organized, detail-oriented, and results-driven School Business Manager to join our team. The successful candidate will play a critical role in managing the school's financial operations, administrative functions, parent relations, and enrollment support activities. This position is ideal for a professional who combines strong accounting expertise with excellent administrative and customer service skills.
• The role will contribute significantly to the smooth day-to-day running of the school while supporting sustainable growth through prudent financial management, efficient administration, and excellent stakeholder engagement.

Key Responsibilities

Finance & Accounting

• Maintain accurate accounting records and financial ledgers.
• Manage fee billing, receipting, debt collection, and follow-up of outstanding balances.
• Prepare monthly and annual financial reports and expenditure statements.
• Oversee petty cash management and ensure proper reconciliation and accountability.
• Process payments, reimbursements, and staff advances.
• Support termly budget preparation, monitoring, and expenditure control.
• Maintain updated school financial records physically and in the system
• Ensure compliance with statutory and regulatory requirements.
• Support audit processes and provide required financial documentation.
• Develop and implement policies and controls measures
• Update the school financial system on daily basis

Administration & Operations

• Coordinate and manage daily administrative operations of the school.
• Prepare official correspondence, notices, reports, and school communications.
• Maintain accurate school records, databases, attendance registers, inventories, and filing systems.
• Coordinate meetings, events, and staff schedules.
• Supervise support staff to ensure a clean, safe, and well-organized school environment.
• Oversee procurement processes and supplier management.
• Maintain an updated inventory and asset register.
• Manage the issuance and replenishment of stationery, textbooks, exercise books, and other school supplies.
• Ensure confidentiality of school, staff, parent, and learner records.

Parent Relations & Customer Service

• Respond promptly and professionally to inquiries and concerns.
• Provide accurate information regarding school fees, programs, and policies.
• Build and maintain positive relationships with parents and guardians.

Marketing & Enrollment Support

• Participate in marketing and enrollment activities.
• Conduct school tours for prospective parents and learners.
• Support communication through WhatsApp, email, newsletters, and other platforms.
• Contribute to initiatives aimed at increasing student enrollment and retention.

Qualifications and Experience

• Bachelor's Degree in Accounting, Finance, Business Administration, or a related field.
• Minimum of 5 years' experience in accounting and administration.
• Experience working in a school environment will be an added advantage.
• Demonstrated supervisory experience is desirable.
• Proficiency in accounting software such as QuickBooks, Sage, or similar systems.
• Strong computer skills, particularly in Microsoft Office applications.
• Experience in customer service and stakeholder management.
• Knowledge of statutory compliance and financial reporting requirements.

Personal Attributes

• Dependable and trustworthy.
• Warm and approachable personality suitable for a school setting.
• Proactive and results-oriented.
• Positive attitude and strong work ethic.
• Passionate about supporting educational excellence.