Assistant Office Administrator II - 2 Posts at Independent Policing Oversight Authority (IPOA)

Job Purpose

Responsible for provision of secretarial services in an effective and efficient manner throughout the Authority.

Key Responsibilities/ Duties / Tasks

An officer at this grade will undertake the following duties and responsibilities:

Supporting implementation of policies, strategies, guidelines, plans, standards and procedures that impact on Office Administration Services;

Taking oral dictation and preparing responses to simple routine correspondences;

Maintaining an up to date filing system and ensuring security of office records, equipment and documents;

Maintaining office diary, appointments and travel itinerary;

Answering and directing phone calls;

Collecting and collating data for developing internal and external reports and ensuring security, integrity and confidentiality of data;

Operating office equipment; and

Attending to visitors/clients.

Knowledge, Experience and qualifications required

For appointment to this grade, an officer must have the following Qualifications:

Served for a minimum period of three (3) years, at the grade of Assistant Office Administrator III or in a comparable and relevant position;

Diploma in Secretarial Studies from the Kenya National Examination

Council or equivalent qualifications from a recognized institution;

OR

Business education single and group certificate stages I, II and III from

Kenya National Examination Council in the following subjects:-

Shorthand III (100 w.p.m.)

Typewriting III (50 w.p.m.) / Computerized Document Processing III;

Business English III/Communication II

Commerce II

Office Management III/Office Administration and Management III; and

Secretarial Duties II; and

Proficiency in Computer applications.