Office Assistant Supervisor - 3 Posts at Independent Policing Oversight Authority (IPOA)

Job Purpose

Responsible for providing supervision on general routine office services, which include cleaning services, messengerial duties and preparing tea / catering services.

Key Responsibilities/ Duties / Tasks

An officer at this grade will undertake the following duties and responsibilities:

Implementing policies, strategies, plans, rules, standards and procedures relating to office management;

Supervising contracted cleaning personnel;

Organizing photocopying, scanning, and binding of documents;

Coordinating preparation and serving of tea;

Supervising the opening and closing of the office daily;

Monitoring utilization of kitchen and basic office consumables.

Organizing office errands;

Coordinating the preparation of boardrooms for meetings;

Organizing for the movement of office furniture and arranging office space for staff;

Assessing and reporting on areas requiring general maintenance and repair;

Maintaining and updating records as appropriate;

Developing reports as appropriate;

Implementing risk mitigation measures; and

Coaching, mentoring and supervising staff under their purview.

Knowledge, Experience and qualifications required

For appointment to this grade, an officer must have the following job competencies (Skills, Knowledge, Experience and Attributes):

Cumulative service period of nine (9) years, three (3) of which must have been at the grade of Senior Office Assistant, IPOA 11 or in a comparable and relevant position;

Kenya Certificate of Secondary Education (KCSE) mean grade of D (Plain) or its equivalent qualification;

Proficiency in Computer applications; and

Shown merit and ability as reflected in work performance and results