Office Administrator at Kenya Maritime Authority

Key Responsibilities

Attending to visitors/clients;

Handling telephone calls and enquiries;

Handling customer inquiries and complaints;

Ensuring security of office records, equipment and documents;

Ensuring confidentiality of office information;

Record keeping for correspondences and file movement;

Managing office protocol and etiquette;

Managing petty cash for the respective office;

Maintaining an up-to-date file movement register;

Coordinating the general administration of the respective department/office;

Coordinating schedule of meetings and appointments for the respective departments/office;

Coordinating travel arrangements for the respective departments/office;

Coordinating appointments and travel itineraries for the Chief Asst. Dir.;

preparing responses to simple routine correspondence for the Chief Manger; and

Monitoring procedures for record keeping for correspondences.

Ensuring security, integrity and confidentiality of data; and

Undertaking any other office administrative services duties that may be assigned.

Qualifications & Skills

Bachelor's Degree Secretarial Studies