Asset and procurement Officer at Save the Children

Role

The Organisation

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard.

We are working towards three breakthroughs in how the world treats children by 2030:

• No child dies from preventable causes before their 5th birthday
• All children learn from a quality basic education and that,
• Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Save the Children International seeks to always be a child safe organization through fulfilling its obligations to the community and through programme implementation carried out by the organization for safeguarding children and to improve the living standards of the child.

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Position: Asset and procurement Officer (National Only)

Location: Taiz City

Contract Length: till the end of 2026 (renewable)

Grade: 4

The Opportunity:

The Asset and procurement Officer will provide comprehensive logistics support across all field offices under the SCI Yemen Program. This includes proper management, verification, storage, reporting, and disposal of all assets, and establishing a clean and accurate master asset register ready for system integration in the future.

In addition, the Asset & procurement Officer will support selected procurement activities and ensure that all asset and procurement related actions comply with SCI policies, donor regulations, and best practices.

SCOPE OF ROLE

Reports to: supply chain coordinator and to head of supply chain as doted management

Reporting to: NIL

Key Areas of Responsibilities

KEY AREAS OF ACCOUNTABILITY – ASSET MANAGEMENT

• Conduct comprehensive physical verification of all assets, including tagging, labelling, and proper documentation (asset IDs, personal issuance forms, etc.).
• Record findings in a standardized format, identifying discrepancies such as missing assets, wrong locations, or incorrect allocations.
• Consolidate verification data into complete and accurate asset documentation records.
• Generate verified asset list reports, including summary statistics by category, and share with relevant departments.
• Define the scope of asset verification (fixed, capital, and non‑capital assets) and establish condition criteria (functional, damaged, missing).
• Identify missing or lost assets, prepare documentation, obtain approvals, and process write‑offs where applicable.
• Update the asset register to reflect approved write‑offs and missing assets.
• Develop and implement disposal plans for damaged or obsolete assets in line with SCI and donor guidelines, including IT clearance reports.
• Coordinate transportation, storage, and handling of assets during disposal.
• Liaise with approved vendors for resale, recycling, scrapping, or donation.
• Ensure full documentation of disposal processes, including third‑party records.
• Clean, update, and maintain the master asset register, ensuring accuracy and readiness for future system uploads.
• Verify and label donor‑funded assets (World Bank, USAID, and others) retained for subsequent project phases.
• Organize and maintain asset stores, including shelving, labelling, and storage systems.
• Coordinate with relevant departments to ensure smooth execution of asset‑related activities.
• Prepare regular progress reports and recommendations for improving asset management practices.
• Archive all asset documentation and correspondence in both hard and soft copies (SharePoint).
• Embed counter-fraud and ethical controls in all operational processes, ensuring compliance with donor and legal requirements, while collaborating with Finance and Counter-Fraud teams to mitigate risks and conduct assessments for high-value programs.

ADDITIONAL RESPONSIBILITIES – PROCUREMENT SUPPORT

• Support procurement teams in day‑to‑day activities, including PR processing, RFQ collection, and bid analysis.
• Assist in vendor evaluation by comparing prices, quality, and service delivery.
• Ensure procurement actions and orders are processed in a timely manner.
• Follow up with suppliers to ensure on‑time delivery of goods, in coordination with the warehouse team.
• Coordinate with warehouse staff and budget holders to approve GRNs and close system transactions promptly.
• Follow up with suppliers to submit invoices on time.
• Support payment processing and invoice entry in coordination with the finance team.
• Liaise with suppliers regarding payment collection where required.
• Conduct market surveys and site visits to identify new suppliers and expand the Taiz supplier database.
• Support updating and maintaining supplier legal documentation.
• Assist the Supply Chain Coordinator in establishing and managing Framework Agreements (FWAs).

Save the Children believes every child deserves a future. In the United States and around the world, we give children a healthy start in life, the opportunity to learn and protection from harm. We do whatever it takes for children – every day and in times of crisis – transforming their lives and the future we share.

Save the Children is committed to conducting its programs and operations in a manner that is safe for the children it serves and helping protect the children with whom Save the Children is in contact. All Save the Children representatives are explicitly prohibited from engaging in any activity that may result in any kind of child abuse. In addition, it is Save the Children’s policy to create and proactively maintain an environment that aims to prevent and deter any actions and omissions, whether deliberate or inadvertent, that place children at the risk of any kind of child abuse. All our representatives are expected to conduct themselves in a manner consistent with this commitment and obligation. Any violations of this policy will be treated as a serious issue.

We provide equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, gender identity or expression, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran. Save the Children complies with all applicable laws.

Application Information:

Please attach a copy of your CV and cover letter with your application, and include details of your current remuneration and salary expectations. A copy of the full role profile can be found at

organizations.https://hcri.fa.em2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/

“Save the Children is an equal opportunity employer. Women are strongly encouraged to apply”