Hubs Coordinator Gaza Response at Save the Children

Role

Level 3: The post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country

programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

ORGANISATION PROFILE:

Save the Children International is the world’s leading independent organization for children. We work in 117 countries and work, together with our partners, to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting changes in their lives.

In Egypt, Save the Children International has been working to ensure that children’s rights are respected,

protected, and promoted since 1982. We carry out both long-term development work and, more recently, emergency humanitarian work.

ROLE PURPOSE:

The Gaza Response Hubs Coordinator is responsible for managing and coordinating the daily operations of Gaza Response Hubs to ensure efficient delivery of humanitarian and development services. The role involves

overseeing hub activities, implementing work plans, managing administrative and financial processes, and

facilitating communication between hubs and the central operations team. It ensures smooth coordination across program components such as Child Protection, Education, MHPSS, and Case Management, while maintaining

compliance with child safeguarding standards and promoting child-friendly, inclusive approaches in all hub

activities.

SCOPE OF ROLE:

Reports to: Operations Officer

Staff directly reporting to this post: Hub admins.

Role Dimensions: Coordination among the different staff based in the office (Senior Operations Officer,

Operations Officer, CM coordinator, MHPSS Officer, Education Coordinators, Case workers, and volunteers).

Responsibilities:

Project Implementation & Hub Management

· Prepare and follow up on detailed implementation plans, work plans, and procurement schedules for hub activities.

· Coordinate and oversee daily hubs operations, ensuring smooth functioning of reception, interview scheduling, and cases assignment.

· Organize and manage events, trainings, workshops, and open days at hubs, including logistics and materials preparation.

· Supervise hub admins and ensure proper office management, including supplies, inventory, and cleanliness.

Administrative and Financial Support

· Manage petty cash for hubs and ensure timely advances and settlements.

· Maintain organized records of expenditures, participant lists, activity reports, and travel plans.

· Prepare and follow up on procurement requests, vendor arrangements, and goods delivery.

• Support volunteer administration, including timesheet collection and

Monitoring, Evaluation, and Documentation

• Collect and compile project data, activity reports, and feedback from hub
• Maintain accurate filing systems for project documentation (digital and hard copies).
• Document lessons learned, success stories, and best practices from hub
• Track hub-level expenses and maintain updated financial

Coordination and Communication

• Ensure effective coordination among different project components (Child Protection, Education, and MHPSS).
• Facilitate communication between hubs and the central operations team for timely updates and
• Ensure proper institutional visibility and branding at

Child Participation and Safeguarding

• Support activities involving children and youth at hubs, ensuring meaningful participation and safe
• Monitor compliance with child safeguarding protocols during all hub
• Ensure child-friendly and inclusive approaches are maintained across all

SKILLS AND BEHAVIOURS

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving, and modelling Save the Children
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance, and applying appropriate consequences when results are not achieved.

Ambition:

• Sets ambitious and challenging goals for oneself (and their team), takes responsibility for own personal development, and encourages others to do the
• Widely shares their personal vision for Save the Children, engages and motivates

Collaboration:

• Builds and maintains effective relationships with colleagues and external
• Values diversity as a source of competitive strength
• Approachable and active

Creativity:

• Develops and encourages new and innovative
• Willing to take disciplined

Integrity:

• Honest encourages openness and transparency

Confidentiality and data protection:

• Ensures that beneficiaries’ data are kept confidential and in line with data protection policies

· Solid knowledge of procurement and financial processes (advances, settlements, petty cash).

· Excellent communication and coordination skills.

· Proficiency in Arabic and English (written and spoken).

· Strong computer literacy (Microsoft Office: Word, Excel, PowerPoint).

· Ability to supervise and monitor team progress.

· Familiarity with child safeguarding standards and commitment to child protection.

Desirable:

· Previous experience working with NGOs and refugee-related contexts.

· Experience in case management and working with vulnerable groups.

· Knowledge of reporting mechanisms and data management systems.

· Experience in organizing events, trainings, and workshops.

· Ability to draft SOPs or similar operational documents.

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive, and the role-holder may be required to carry out additional duties within the reasonableness of their level of skills and experience.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

We need to keep children safe, so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Safeguarding our Staff:

The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

About The Company