Senior Driver / Clerk, Istanbul, Türkiye, N-PPSA3 at UN Women

Role

Background:

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

Reporting to the Administrative assistant, the Driver provides reliable and safe driving services to the UN Women Regional Director and other high-ranking UN officials, and visitors ensuring the highest standards of discretion and integrity, sense of responsibility, and excellent knowledge of protocol and security issues. The Driver also demonstrates a client-oriented approach, courtesy, confidentiality, tact and ability to work with people of different national and cultural backgrounds.

Reporting to the Administrative Assistant, the Driver may also be required to provide driving services to the operations and programme personnel in the Office, consultants and experts and UN staff on mission from time to time.

Key Functions and Accountabilities:

1. Provide reliable and secure driving services:

• Drive office vehicles for the transport of UN Women Regional Director, other high-ranking officials, visitors, UN Women programme and operations personnel, and facilitate VIP missions;
• Deliver and collect mail, documents and other items to Government – offices/Embassies/commercial establishments/UN offices;
• Meet official personnel and visitors at the airport including visa and customs formalities arrangements when required;
• Verify that all passengers wear seatbelts at all times in the vehicle;
• Oversee and ensure that all immediate actions required by rules and regulations are taken in case of involvement in accidents;
• Adhere to relevant job specific guidelines and policies of UN Women such as but not limited to the vehicle management policy; and
• Oversee and ensure that all vehicles comply with the Security and Safety standard established at the duty station through Security Risk Management process.

2. Proper use and Day-to-day maintenance of the assigned vehicle:

• Contribute to environmental sustainability and cost-saving by driving responsibly;
• Maintain daily vehicle logs, daily mileage, gas consumption, oil change, servicing, greasing, repairs and oversee that other Drivers in the office do the same; and
• Prepare and maintain data of the vehicle maintenance plans and reports.
• Ensure that all official vehicles are kept clean, washed and are always in good working condition;
• Make minor repairs and make arrangements for major repairs;
• Change oil, check tire tread depth and pressure, lights, indicators, wipers, horn, clutch and brakes and wash car regularly; and
• Ensure that vehicles comply with ensure that any errors of warning indicators on dashboard are inspected and addressed in timely manner;
• Arrange and complete winterization of office vehicles when this is required by local traffic regulations or when travel to areas that might be affected by snow is planned.

3. Maintain and ensure availability of all required documents/supplies:

• Maintain and ensure availability of all required documents/supplies including vehicle insurance, vehicle logs, office directory, and maps of the city/country, first aid kit, and necessary spare parts in the assigned vehicle; and
• Ensure that all immediate actions required by rules and regulations are taken in case of involvement in accidents.

4. Provide general administrative and logistic support as needed:

• Organization of shipments, customs clearance arrangements, preparation of documents for UN Women shipments (received/sent), Preparation of all necessary documentation, implementation of follow-up actions,
• Administrative support to conferences, workshops and events.
• Assist office personnel in filing, photocopying and maintaining required records; and
• Assist in the mailing and distribution of publications and payments of bills, as required.

5. The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Supervisory/Managerial Responsibilities: N/A

Competencies :

Core Values:

• Integrity;
• Professionalism;
• Respect for Diversity.

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues;
• Accountability;
• Creative Problem Solving;
• Effective Communication;
• Inclusive Collaboration;
• Stakeholder Engagement;
• Leading by Example.

Please visit this link for more information on UN Women’s Values and Competencies Framework:

Functional Competencies:

• Excellent driving skills.
• Strong knowledge of driving rules and regulations, chauffeur protocol and courtesies and local roads and conditions.
• Strong defensive driving skills.
• Skills in minor vehicle repairs.
• Ability to be on time.

Recruitment Qualifications:

Education and Certification:

• Completion of secondary education is required.
• Valid driver’s license is required.
• Defensive driving certificate would be an added advantage.

Experience:

• At least 3 years of relevant experience as a driver in an international organization, embassy or UN system with a safe driving record.
• At least 3 years in administration, logistics and operations support
• Experience with ERP systems, preferably PeopleSoft, desirable.

Languages:

• Working knowledge of English is required.
• Fluency in Turkish is required.
• Knowledge of another official UN language is desirable (French, Arabic, Chinese, Russian or Spanish).

Statements :

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.

Diversity and inclusion:

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)

Note: Applicants must ensure that all sections of the application form, including the sections on education and employment history, are completed. If all sections are not completed the application may be disqualified from the recruitment and selection process.