Assistent Office Manager at Visa

About Us
Visa is a world leader in payments technology, facilitating transactions between consumers, merchants, financial institutions and government entities across more than 200 countries and territories, dedicated to uplifting everyone, everywhere by being the best way to pay and be paid.

At Visa, you'll have the opportunity to create impact at scale — tackling meaningful challenges, growing your skills and seeing your contributions impact lives around the world.

Join Visa and do work that matters – to you, to your community, and to the world. Progress starts with you.

Job Description

What is it all about?

We are looking for a part-time Receptionist - Assistant Office Manager to join our team in Munich! As the first point of contact for our colleagues, visitors and clients, you will represent our company with professionalism, a friendly and positive attitude, and a well-presented manner.

In this front-line role, you will greet visitors, handle mail and courier services, provide basic administrative support to the Office Manager Munich on routine tasks when necessary. Additionally, you will take care of office supplies and help prepare meeting rooms for client meetings and coordinate catering orders.

If you are friendly, organized, and enjoy working in a dynamic office environment, we would love to hear from you! The role is for 70% of full time (28hours a week)

What we expect of you, day by day:

Front-of-house and administrative support:

• Handle mail and courier services
• Issue visitor badges and support access control
• Managing office supplies and ensuring adequate inventory
• Provide basic admin support to the Office Manager Munich (stand in OM on basic tasks)
• prepare Meeting rooms for client meetings, order catering

Schedule of work:

• Monday 8.00 – 15.30 / 16.00 (incl 30 – 60 min break)
• Tuesday 8.00 – 15.30 / 16.00 (incl 30 – 60 min break)
• Wednesday 8.00 – 15.30 / 16.00 (incl 30 – 60 min break)
• Thursday 8.00 – 15.30 / 16.00 (incl 30 – 60 min break)

This is a hybrid position. Expectation of days in office will be confirmed by your hiring manager.

Qualifications

What we're after...

• Experience of admin and office management in very busy and international environment, covering regional activities, and regional offices

• Experience in supporting facilities for other Offices/Hospitality/Executive Assistance

• Experience cooperating with the senior stakeholders.

• Great communication skills and working under the pressure

• English and German on Advanced level at least

If you are friendly, organized, and enjoy working in a dynamic office environment, we would love to hear from you!

Visa is an EEO Employer

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with EEOC guidelines and applicable local law.