Senior Officer – Payroll at DIB Bank Kenya Limited (DIBBKE)

Job Purpose

• To supervise and verify the payment of salaries to DIB Bank Kenya Limited and temporary staff, as well as ensure proper reporting of costs as per management and audit requirements.

Key Responsibilities
Payroll Processing & Administration

• Handle all payroll-related activities, files, salary variance reports, BO reports, and provide explanations where required to process error-free payroll for DIBKL and others.
• Handle and resolve all payroll-related issues and queries, where applicable.
• Process accurate salaries for temporary staff, manual payroll, and transfer of funds to Overseas Representative Offices.
• Handle other payroll-related transactions as per schedule.
• Verify new joiners’ personal files, change of status, and payroll reports.

Reporting, Finance & Compliance

• Maintain regular statistical and management reports on costs, payments, and employee salaries.
• Verify daily payment vouchers prepared by Employee Services.
• Prepare KMP for DIB as required by Finance.
• Handle processing of budget and manpower planning requirements as required by recruitment.
• Handle employees with delinquent payments in coordination with Collections, SAM, and IT.

Projects, Policy & Process Improvement

• Assist the Head of Department in all automation projects by providing and documenting business requirements and conducting the required testing.
• Assist Manager – HR Operations in updating HR policies related to the unit.
• Work on developing and simplifying employee services areas as instructed by the Head of Human Resources.
• Work on auditors’ observations and complete the requirements as requested.
• Work on ORMS and complete all related requirements.

Performance, Records & Archiving

• Supervise updates to the performance bonus and annual increments cycle in coordination with P&R.
• Responsible for all records management and archiving of the Bank’s documents as they relate to the department for safekeeping and retrieval.
• Take necessary measures to maintain up-to-date records of all archival documents.
• Ensure proper access control, retrieval, and return of documents to the archives.
• Familiarise with archival policy and procedure and ensure adherence by all within the department as a champion.
• Perform any additional or new tasks and responsibilities assigned by the line manager.

Job Specification
Education

• Bachelor’s Degree in Human Resources or equivalent.

Training & Skills

• Accounting principles.
• Business correspondence.
• Computer skills.
• HRMS background.
• Knowledge of Kenya employment and labour laws.

Work Experience

• Minimum 3–5 years’ experience in Payroll, HRMIS, and Perpay.

Competencies

• Assertiveness.
• Communication skills.
• Customer focus.
• Initiative.
• Liaison skills.
• Foundations and principles of Islamic finance.