Human Resources Analyst - NPSA 8 at UN Women

Role

Background:

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

The Eastern and Southern Africa Regional Office (ESARO) provides strategic direction, technical support, and operational oversight to Country Offices in the region. ESARO supports the implementation of UN Women’s strategic priorities and ensures effective programme delivery and operational compliance across the region.

Reporting to the Regional HR Business Partner, the Human Resources Analyst supports the effective execution of human resource planning, recruitment, reporting and HR administration ensuring alignment with UN Women’s policies and compliance standards. The role promotes a client-focused and collaborative approach, partnering with Programme and Operations teams across the Regional and Country Offices to attract, assess, and onboard high-quality talent while contributing to a positive candidate and staff experience.

Scope of Work

Ensure implementation of HR policies and strategy in compliance with UN rules and regulations, UN Women policies, procedures and strategies:

• Provision of staff guidance on Staff Rules and Regulations;
• Provide guidance and policy interpretation to support timely and defensible staffing decisions;
• Support HR audits, including assessing the scope and contributing appropriate responses to audit exercises, and implement the resulting recommendations.

Facilitate and coordinate recruitment processes in full compliance with UN Women rules, regulations, and HR policies and guidelines:

• Manage recruitment and selection processes in coordination with hiring managers that include drafting job descriptions and vacancy announcements, screening candidates, organizing, and participating in the interview panels and recommending recruitment strategies;
• Provide guidance to Hiring Managers on selection approaches, job descriptions, vacancy announcements, and selection criteria to ensure alignment with organizational requirements, workforce plans, and applicable HR policies;
• Ensure recruitment and selection processes are appropriately documented for submission to Central Review Board (CRB);
• Coordinate the job reclassifications and position creation processes;
• Development and management of rosters;
• Track and analyze recruitment performance indicators, diversity targets, and staffing trends across the region, and prepare periodic recruitment status reports.

Effective position management, workforce analytics and reporting:

• Collect and verify internal data on human resource matters to contribute to the development of different HR reports and presentations;
• Participate in the workforce planning activities through provision of inputs and implementing management decisions;
• Liaise with HQ teams and finance teams to validate funding sources, budget allocations and alignment of personnel budgets to ensure accurate costing;
• Facilitate timely contract/position management actions, in close coordination with Hiring Managers and supervisors;
• Maintain complete, accurate, and audit‑ready documentation for all position‑related and budget‑linked actions.

Provide HR capacity building and knowledge sharing:

• Identify capacity gaps, design and provide training for clients (hiring managers, programme associates, etc) on key HR processes such as recruitment and consultant management;
• Provide technical capacity building to the Regional HR Community of Practice;
• Represent UN Women as required in HR inter-agency initiatives.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Competencies:

Core Values:

• Integrity;
• Professionalism;
• Respect for Diversity.

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues;
• Accountability;
• Creative Problem Solving;
• Effective Communication;
• Inclusive Collaboration;
• Stakeholder Engagement;
• Leading by Example.

Please visit this link for more information on UN Women’s Values and Competencies Framework:

Functional Competencies:

• Good knowledge and expertise in HR administration, processes and policies;
• Ability to handle confidential information and maintain discretion;
• Ability to anticipate HR requirements in terms of staffing levels and staff development;
• Ability to find innovative solutions to complex HR challenges within a framework of policies and rules which must be respected;
• Demonstrated effectiveness in using competency-based tools and processes in recruitment and selection;
• Ability to facilitate business processes re-engineering, and implementation of new systems;
• Communicates clearly and convincingly, both orally and in writing, adapting style and content to different audiences;
• Ability to build trust in interactions with others;
• Ability to provide advice and support;
• Good analytical skills;
• Good IT skills.

Minimum Qualifications

Education and Certification:

• Advanced (Masters) University Degree in Human Resources, Business Administration, Psychology, Organizational Development, Public Administration, or other relevant social sciences;
• A first-level university degree in similar fields in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Experience:

• 2 years of progressively relevant experience in human resources management with a focus on workforce planning, recruitment, talent management and contract administration is required;
• Work experience with an international multicultural organization is required;
• Work experience within the UN system is desirable;
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and spreadsheet and database packages, experience in handling of web-based management systems is required;
• Experience in the use of a modern web-based ERP System, preferably Oracle Cloud, is desirable.

Languages:

• Fluency in English is required;
• Knowledge of another official UN language is desirable (French, Arabic, Chinese, Russian or Spanish).

Statements:

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.

Diversity and inclusion:

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)

Note: Applicants must ensure that all sections of the application form, including the sections on education and employment history, are completed. If all sections are not completed the application may be disqualified from the recruitment and selection process.