Associate, Center of Excellence in Woman & Child Health at Aga Khan University Hospital

Associate, Center of Excellence in Woman & Child Health

Entity: Aga Khan University

Location: Karachi

Introduction to the Aga Khan University:

The Aga Khan University is a private, international university committed to international standards of excellence in teaching, research and service. Its teaching hospital, the Aga Khan University Hospital has been accredited by the prestigious Joint Commission International for achieving the highest international healthcare standards.

As an equal opportunity employer, AKU believes in promoting a diverse and inclusive culture and is committed to adopt appropriate standards for safeguarding and promoting a respectful relationship with and between diverse workforce of its faculty, staff, trainees, volunteers, beneficiaries, wider communities, and other stakeholders with whom it works, including children and vulnerable adults and expects all employees/trainees and partners to share this commitment.

This a grant funded contractual position.

Job Role / Responsibilities:

You will be responsible to:

• Assist in the preparation, submission, and management of grant proposals;
• ensure compliance with funding agency requirements and institutional policies;
• develop and monitor grant budgets in collaboration with teams;
• track expenses and ensure they align with the grant's budgetary constraints;
• review General Ledger, review and submit required reports to funding agencies, including progress and financial reports;
• facilitate communication among stakeholders to ensure smooth grant management;
• assist in organizing and conducting meetings related to grant administration;
• maintain accurate and detailed records of grant-related activities and documents;
• ensure that all grant documentation is stored securely and is easily accessible for audits or reviews;
• assist in troubleshooting issues related to grant administration and provide solutions;
• identify opportunities to streamline grant administration processes;
  suggest and implement improvements to enhance efficiency and compliance;
• assist in coordinating project timelines, deliverables, and milestones in alignment with grant requirements;
• ensure that all grant-funded activities progress according to plan;
• ensure that all necessary documentation is available and compliant with audit standards;
• good working experience with all types of award mechanisms, including grants, contracts, subcontracts, cooperative agreements, sub-awards, and Purchase Orders;
• manage the day-to-day operations of the grants administration process;
• handle Purchase requisitions related to grant-funded projects;
• prepare, check, and enter the payments / reimbursements in PS system related to grant-funded projects;
• execute additional tasks assigned by the supervisor as needed;
• may require some extra working hours;
• conduct audit of field offices within and outside Karachi.

Eligibility Criteria / Requirements:

• Bachelor’s degree is required; a Master’s degree is preferred;
• relevant experience of 2 to 4 years preferably with a Research and Grants Management background in an academic institution;
• strong interpersonal and communication skills;
• proficiency in computers especially MS Office;
• willing to travel and work in the communities / rural field sites;
• excellent report writing skills;
• excellent Organization Skills and Analytical Skills;

• good speaking and written English is a must.

  Comprehensive employment reference checks will be conducted.