Finance Technical Assistant Ukraine Mykolaiv at Norwegian Refugee Council

Overview

All NRC employees are expected to work in accordance with the organisation’s values. To be dedicated,
innovative, inclusive and accountable are attitudes and beliefs that shall guide our actions and
relationships. NRC has a commitment to safety and wellbeing and together we build a positive working culture
to feel valued, empowered, supported, safe and have a sense of belonging. NRC does not tolerate employees
exploiting or abusing people and has zero tolerance to inaction.

Role

The Norwegian Refugee Council (NRC) is an independent humanitarian organisation dedicated to protecting the rights of displaced and affected people during crises. NRC delivers high-quality programmes to support people forced to flee, helping them rebuild their lives and establish a new future. NRC provides immediate humanitarian assistance, prevents further displacement, and contributes to durable solutions. It operates across both new and protracted crises across 40 countries.

This position is open to candidates who have the legal right to work in Ukraine. Please note that we are unable to provide work permits or visa sponsorships for this position.

Roles and responsibilities

The Finance Assistant is responsible for assisting in the day-to-day implementation of financial procedures by ensuring adherence to NRC’s policies and donor requirements. Ensure that the accounting, monitoring, and reporting are according to procedures. Reviewing payment documents and ensure accuracy and compliance with donor requirements.

Generic Responsibilities

1. Comply with Financial Handbook and other NRC policies

2. Verify that all vouchers and supporting documents are according to standards set in the Financial Handbook, and enter them into the accounting system

3. Make and verify approved payments

4. Record all cash movements

5. Follow up on advances and refunds

6. Prepare and arrange for bank withdrawals and transfers and present for verification

7. Maintain the filling system for all financial and accounting documents

8. Ensure that expenditure from the main account is accounted in appropriate budget lines and on relevant projects

9. Ensure that NRC’s related activities are implemented within NRC’s Protection mainstreaming guidelines and report any breaches/concerns to the line manager and/or focal point for proper action.

10. Assist in collecting documents during audits (Internal and External)

Specific responsibilities:

• Utilize the use of NRC Agresso Accounting System and ensure daily bookkeeping.

• Manage the office petty cash and ensure its accuracy and sufficiency on daily basis.

• Assist the Finance Officer in the monthly accounting closing process, ensuring accuracy and completeness of the ledger and all supporting documents.

• Support the Finance Officer in the preparation of the monthly financial report

• Provide scanned copies of payments related to other countries. • Ensure that all transactions are properly authorized and fully documented.

• Prepare payments for beneficiaries and vendors, in accordance with NRC’s financial procedures

• Work closely with Logistics on Purchase Requests and Purchase Orders and follow up accordingly

• Liaise with other NRC departments to issue due payments • Ensure that all payment requests comply with donor requirements

• Monitor bank account to ensure availability of sufficient balances

Generic professional competencies

• Experience from working in complex and volatile contexts.

• Documented results related to the position’s responsibilities.

• Time management – the ability to prioritize, plan tasks, and meet deadlines.

• Responsibility – the willingness to take on tasks and be accountable for the results of one's work.

Context related skills, knowledge and experience

• Minimum 1 years of experience in a finance position either in the Commercial Sector or INGO.

• University degree in accounting, finance or equivalent is preferred.

• Solid knowledge of computer software and modern accounting systems.

• English level - A2 and higher.

• Proficient in Microsoft Excel.

Behavioural competencies

• Planning and delivering results
• Working with People

• Analysing
• Communicating with Impact and respect
• Coping with change
• Handling insecure environments