Finance Assistant at FHI360 NGO

Job Summary:

The Finance Assistant will support the Finance Manager to coordinate and perform financial management and other activities to ensure successful implementation of the STRengthening Infectious Disease DEtection Systems (STRIDES) in Uganda. S/he will perform accounting and financial duties for the project including preparation, review and processing of documentation to support payments through electronic and banking platforms. S/he will select and apply established financial and grants management procedures appropriately and update the supervisor on status of the projects as required. The Finance Assistant will also support the financial aspects of grants to local partners.

Accountabilities:

Process supplier/vendor payments, staff advances, reimbursements, consultants, and mobile money transactions accurately and within established timelines. Prepare and review payment vouchers, ensuring completeness, accuracy, proper coding, authorization, and compliance with donor and organizational requirements. Record all financial transactions in the accounting system (e.g., GFAS) and ensure timely posting of journals and invoices. Prepare weekly bank and mobile money reconciliations and perform regular bank and cash reconciliations for review. Maintain and monitor accounts payable, track outstanding balances, and follow up to ensure timely settlement of obligations. Review and reconcile staff advances ledger accounts and actively follow up on staff accountabilities and liquidation of advances. Prepare statutory reports including VAT and Withholding Tax (WHT), ensuring accurate coding and compliance with local tax regulations. Perform monthly general ledger reconciliations, including end-of-month close processes and resolving any identified variances. Support budgeting processes including planning, implementation, monitoring, and preparation of budget vs. actual analysis reports for management and donor reporting. Maintain 100% complete and well-organized financial documentation and filing systems (physical and electronic) in line with audit and donor requirements.

Applied Knowledge & Skills:

• Strong knowledge of concepts, practices, and procedures with Generally Accepted Accounting Principles (GAAP), budgeting and fiscal control theories and practices.

• Working knowledge of general office practices and administrative procedures.

• Excellent oral and written communication skills.

• Excellent quantitative and analytical skills.

• Strong critical thinking and problem-solving skills.

• Demonstrated spreadsheet and database software skills.

• Ability to handle complex and confidential information with discretion.

• Ability to work well with others and verify and analyze financial data, identify errors and prepare reports.

Problem Solving & Impact:

• Works on problems of diverse scope that require analysis of data and evaluation of identifiable factors.

• Exercises judgment within generally defined practices and policies in selecting methods and techniques for obtaining solutions.

• Decisions made generally affect own job or specific functional area.

Supervision Given/Received:

• Has no supervisory responsibility.

• Receives instructions on new assignments.

• Reports to the Finance and Grants Officer.

Education:

• Bachelor's degree in Administration, Accounting/Finance or its equivalent.

• A partial or full CPA (Certified Public Accountant) or ACCA (Association of Chartered Certified Accountants) qualification

Experience:

• Typically requires 3+ years of accounting or finance experience in a similar environment.

• Articulate, professional and able to communicate in a clear, positive manner with client and staff.

• Must be able to read, write and speak fluent English.

• Prior experience in a non-governmental organization (NGO).

Typical Physical Demands:

• Typical office environment.

• Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.

• Ability to sit and stand for extended periods of time. ● Ability to lift/move up to 5 lbs.

Technology to be Used:

• Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.

Travel Requirements:

• Ability to travel domestically less than 10%

The expected hiring salary range for this role is UGX 46,000,000 - 65,000,000 annually for basic salary. When determining an offer amount, FHI 360 factors in multiple considerations, including but not limited to: relevant years of experience and education possessed by the applicant, internal equity, market pay, and budget.

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

FHI 360 will never ask you for your career site username or password, and we will never request money, goods or services during the application, recruitment or employment process. If you have questions or concerns about correspondence from us, please email CareerCenterSupport@fhi360.org.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

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