Admin Assistant 2 (Ensign Peak Advisors) at Church of Jesus Christ of Latter-day Saints

Overview

The purpose of this role is to assist in the work of salvation and exaltation by providing individual contributor, intermediate level administrative support to one or more leaders and/or one or more functional team or work group.

Employees at this level work under general supervision and handle moderately complex issues and problems that require solid administrative support working knowledge.

Role

This position will require the candidate to be primarily in office

Typical responsibilities include but are not limited to:

• Processing mail, filing documents, greeting visitors, answering moderately complex email and telephone requests and preparing and setting up meetings including food orders and materials
• Communicating professionally with internal departments and external groups
• Maintaining and ordering office supplies including operating materials, breakroom supplies and event items
• Using computer apps and software to schedule meetings, appointments and maintain multiple calendars
• Making travel arrangements and expense reimbursements
• Supporting projects, programs, or processes
• Records management support including document repository
• Assisting with purchase card reconciliation and other basic budget activities
• Event planning and support
• Back-up support to office manager

About The Company

Responsibilities

Typical responsibilities include but are not limited to:
• Compiling data/information, usually from a variety of sources, to prepare memos, documents, reports, spreadsheets (including charts and graphs), and presentations using a wide range of software and platforms.
• Performing research, analyzing information, and making recommendations based on findings
• Taking meeting minutes and managing meeting documentation
• Using computer apps and software to schedule meetings and appointments and maintain calendars.
• Making travel arrangements
• Supporting projects, programs, or processes
• Answering moderately complex telephone and email requests
• Assisting with p card reconciliation and other basic budget activities
• Assisting lower level employees through training and/or mentorship

Requirements

Required:

• High School Diploma or equivalent

• 2 years administrative or related experience

• Solid administrative support working knowledge

Key Skills include the ability to:

• Communicate professionally in writing and verbally
• Utilize Microsoft Office and other software at an intermediate level to schedule appointments, upload presentations and create and update word documents
• Operate and maintain standard office equipment
• Problem solve and resolve moderately complex conflict and problems through sound decision making
• Organize and prioritize work and needs
• Understand and follow instructions
• Strong verbal and written communication
• Interact and work with others in a productive and professional way
• Work with discretion, confidentiality and integrity
• To successfully perform the essential functions of the job there may be physical requirements which need to be met such as sitting for long periods of time, moving about to the office to delivery mail and other items, and using computer monitors and other office equipment.