Executive Assistant at Church of Jesus Christ of Latter-day Saints

Overview

The purpose of this role is to assist in the work of salvation and exaltation by providing individual contributor, executive-level administrative support to the United States Northeast Area Director for Temporal Affairs (DTA). The role delivers proactive support by coordinating travel and, when needed, accompanying or supporting travel logistics, managing agendas and meeting logistics, documenting minutes, and supporting select events. This position anticipates needs, ensures organized and efficient operations, and enables the DTA to focus on strategic priorities through seamless execution of day-to-day responsibilities. Employees at this level work under minimal supervision and handle complex issues and problems that require comprehensive working knowledge and independent non-routine decision-making using initiative, originality, ingenuity, and sound judgment.

Role

The purpose of this role is to assist in the work of salvation and exaltation by providing individual contributor, executive level administrative support to the United States Northeast Area Director for Temporal Affairs. Employees at this level work under minimal supervision and handle complex issues and problems that require comprehensive working knowledge and independent non-routine decision-making using initiative, originality, ingenuity, and sound judgment.

About The Company

Responsibilities

Typical responsibilities include but are not limited to:

• Compiling complex data/information from a variety of sources to compose, edit and prepare memos, correspondence, documents, reports, agendas, spreadsheets (including charts and graphs), and presentations using a wide range of software and platforms
• Taking meeting minutes and managing meeting documentation
• Using computer apps and software to schedule meetings and appointments and maintain calendars - usually for multiple leaders
• Managing email in-box(es) of assigned leader(s) to agreed level
• Making travel arrangements
• Presenting at meetings
• Supporting office resiliency operations and response (emergency response)
• Planning, organizing, and executing large meetings, conferences, and other events
• Screens telephone calls, written correspondence, and visitors
• Leading lower level employees through training, mentorship and/or day to day direction (not a people manager role)
• Proactively anticipating future needs and making recommendations
• Assisting project teams by coordinating project details and following up on pending needs to ensure that deadlines are met
• Assisting with budget preparation and control activities including monitoring project or department/area budgets
• Performing research, analyzing information, and making recommendations based on findings
• Acting as an administrative liaison between senior leadership and other key leaders both internally and externally
• Providing support within an environment of strict confidentiality

Requirements

Required:

• Bachelor's Degree and 3+ years related experience, or any combination of equivalent education and related experience totaling at least 7 years
• Comprehensive administrative support working knowledge
• Broad knowledge of the organization's structure, functions, and key personnel
• Working knowledge of Church doctrine, policies, and procedures
• The incumbent is required to work onsite full-time, 5 days a week

Key Skills include the ability to:

• Communicate professionally at an advanced level in writing and verbally
• Utilize Microsoft Office and other software at an advanced level to schedule appointments, create and perform analysis on spreadsheets, prepare presentations, take notes and minutes, and create and update word documents
• Provide advanced research, analytical, and data summation support
• Take standard processes and procedures and adapt to address complex problems and find less obvious solutions
• Interact and work with others at and advanced level and in a productive and professional way
• Work with sensitive and highly confidential information
• Operate and maintain standard office equipment
• To successfully perform the essential functions of the job there may be physical requirements which need to be met such as sitting for long periods of time, moving about the office to deliver mail and other items, and using computer monitors/equipment.
• Preferred: Previous experience supporting executive level leaders