Buyer, Health Network Purchasing at Aga Khan University Hospital

Job Role / Responsibilities:

Responsible for executing the procurement of goods and services in accordance with organizational policies, quality standards, and budgetary constraints. This role involves managing the end-to-end procurement process, including sourcing, bidding, negotiation, and purchase order issuance, to ensure timely availability of required items at optimal cost and quality.

Specifically you will be responsible for:

Procurement Execution:

• Review and process purchase requisitions in line with procurement policies.

• Source suppliers and obtain competitive quotations for required goods/services.

• Prepare and issue purchase orders ensuring compliance with internal controls.

Supplier Management:

• Develop and maintain relationships with key suppliers.

• Evaluate supplier performance based on quality, cost, delivery, and service.

• Resolve supply issues, including late deliveries or quality concerns.

Price Negotiation & Cost Control:

• Negotiate prices, terms, and conditions with suppliers to achieve savings and added value.

• Monitor market trends and price fluctuations to optimize procurement strategy.

Documentation & ERP Usage:

• Maintain accurate procurement records, contracts, and correspondence.

• Use ERP systems to manage procurement transactions and reporting.

Internal Collaboration:

• Coordinate with requestors/end-users to clarify requirements and delivery expectations.

• Work closely with finance, warehouse, and inventory teams to ensure seamless flow of materials.

Compliance & Risk Management:

• Ensure all procurement activities follow organizational policies, ethical practices, and legal standards.

• Support audits and documentation requests.

Continuous Improvement:

• Participate in initiatives for process improvement and automation in procurement.

• Identify opportunities for vendor consolidation and standardization.

Eligibility Criteria / Requirements:

• Bachelor’s degree OR 14 Years of Education (preferably in Supply Chain Management, Business, or related field)

• Professional certification in inventory or supply chain management is a plus.

• Fresh Graduate OR Minimum of 1 year of experience (preferably in purchasing or supply chain management)

Procurement Knowledge:

• Understanding of Procurement Processes: Knowledge of end-to-end purchasing lifecycle — from requisition to payment (P2P).

• Category-Specific Knowledge: Familiarity with the goods or services being procured (e.g., medical supplies, IT equipment, consumables).

• Market Awareness: Understanding of supplier markets, trends, and pricing dynamics.

Technical Competencies:

• ERP and Procurement Software: Proficiency in using enterprise systems like Oracle, SAP, PeopleSoft, or similar for order processing and reporting.

• MS Office Proficiency: Particularly Excel, Word, and PowerPoint for reporting, data analysis, and documentation.

• Data Analysis: Ability to analyse quotations, historical spend data, and supplier metrics to support decision-making.

• Negotiation Skills: Ability to negotiate favorable prices, payment terms, and service agreements.

Comprehensive employment reference checks will be conducted.